Causes of Data Loss and Ways to Avoid (And Recover) Them

Crucial data should be saved and stored in a secured location for future use. Data backup is crucially important, especially in this digital place we are living in. On the one hand, a lot of businesses and individual users heavily benefit from paperless documents, which save them a lot of storage space in their file drawers. However, saving files in your computer does not guarantee 100 percent safety from getting lost for good.

For one thing, you may need to install an Office 365 backup restore software. This is to ensure your file’s safety against virus and malware which have become more sophisticated over the years. In other words, you would have to create a backup plan for your precious computer files. Otherwise, your files will be compromised and corrupted when you least expect it.

Why computer data loses or gets damaged

On the one hand, it is easier to save documents and other files with a few clicks, and then you are good to go. However, anything can happen after that. The next thing you know, your precious files may be corrupted, or your entire computer system has become infected with a virus or malware.

In short, you may have to bid goodbye to all of your saved files. Among common reasons why data gets lost or damaged include the following:

  • Hard drive or computer failure
  • Virus or malware infection
  • Computer hacking (e.g., you click a questionable link which is actually a way for hackers to get vital information from you)
  • Disasters and other unfortunate events (e.g., floods, fires, etc.) which may have caused damage to your computer

When one of these happens, it is understandable to feel stressed and upset. Imagine years’ worth of files and even your entire computer system, which by the way may not come cheap. This is one of the last things you would want to happen to you. That is why it is important to have a backup plan for your important files and to protect your computer as well.

Different data recovery and backup methods

There are two major ways to save your computer files in case something happens in your computer system. One is by using an off-site storage drive (e.g., cloud-based storage systems), and another is by using an external storage drive. Regardless of what option you choose, make sure to double-check whether it can secure your files and put your mind at ease.

On the one hand, a cloud-based storage drive can be easily accessed anytime and anywhere, even with a smartphone. Even if your computer gets infected or damaged, you can still access your files using other computer systems when you save them in a cloud-based storage drive. Plus, it can store lots of files, thanks to its large storage space (usually around 15GB or more).

On the other hand, you can use external hard drives to save your data. It also comes in different storage space sizes depending on your file storage needs. It can be used to store short-term or temporary files. Regardless of your storage options, make sure to secure your files carefully and avoid losing those for good.

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“Right now, computers make our lives easier. They do work for us in fractions of a second that would take us hours. […] As things progress, they’ll be doing more and more for us.”
Steve Jobs
co-founder of Apple Inc. and founder of NeXT
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